Wake up to a prime cost. Inventory night is over.
BarByte reads your Toast sales and distributor invoices overnight, so prime cost, variance and menu margins are waiting before the first delivery. The only human part is fifteen items a day, on your phone, in the order you actually walk the building. Five minutes, tops. The four-hour last-Sunday count is gone, along with the month it was too late to fix.
Running nightly in three bars under one owner in Columbus, Ohio.
- →three spellings one supplier, Heidelberg Distributing
- →WELL VDKA = Tito's Handmade 1.75L, matched by case UPC · $28.40/ea
- →count set to 4.25 btl against 38 Old Fashioneds poured
Draft IPA: 4,712 pours theoretical from 38 kegs, 4,383 rang up → 329 short, −$477. Receiving matched; taps average 17.2 oz on a 16 oz spec.
The work happens while you're closed.
Nothing to export, nothing to key in. BarByte reads what Toast and your distributors already produced, and it is finished before the first delivery.
- 1:50 AM
Pulls the day
Toast sales, line by line. Whatever your distributors sent, however they chose to spell it that week.
- 2:14 AM
Sorts out the spellings
HEIDELBRG DIST and Heidel. Distributing are one vendor, and BarByte knows it. Lines match your shelf by case UPC. A price only changes when the price actually changed, which is the part spreadsheets get wrong.
- 2:31 AM
Prices every pour
Recipes costed to the ounce, then checked against what the register rang.
- 6:04 AM
Leaves a note
Prime cost, item margins, and anything that needs a person. Usually that is two things. Some mornings it is none, and the note says so.
One of these takes five minutes a day.
The morning count is the only screen that asks anything of you. Venue comparison, invoice capture, variance and margins are simply correct whenever you go looking.
Today's count
Fifteen items, picked for you, ordered by the room they live in. Tap the number, move to the next shelf. An item BarByte has never seen you place asks where it lives, once, and never asks again.
Every location, side by side
Rank venues on prime cost against your target, labor alongside. The outlier shows up on the 8th, not at month end.
Photograph an invoice
For the paper ones. BarByte reads the lines, matches them by case UPC, folds them into COGS. Nobody keys anything.
Variance, in dollars
What the recipes say you poured against what the register sold, priced at what it cost you. Over-pour stops waiting for inventory night to show up.
What each drink earns
Every item costed to the pour and sorted by margin and volume, so the menu argument stops being a matter of opinion.
Replaces your analytics stack, not your POS.
Restaurant365, MarginEdge, and the reporting add-ons you pay Toast for, in one tool. The POS itself does not move.
About $900 a month per location, if you are paying list for all three.
Talk to it.
Photo capture is in every plan and runs on our own vision model, so it works without you configuring anything. Pro adds the other direction: you connect your own Claude or ChatGPT. Ask it what happened to pour cost last week. Tell it the margarita is 2 oz blanco, 4 oz sour, lime, and it writes the recipe rows for you. The expensive part runs on your account, which is why the whole tier costs less than most people expect.
How the connection works →Priced per location. No seat math.
Compare plansEvery plan bills by venue. Annual takes 20% off and drops the $1,500 onboarding. Nonprofit and multi-group rates exist, so ask.
Core
Everything that reads your operation. One venue or a few.
- The daily count, on your phone
- Live prime cost, per venue and consolidated
- Recipe pour-cost and menu margins
- Automated distributor invoice feeds
- Photo and manual invoice capture
- Variance to the ounce, priced in dollars
- Fixed-cost modeling in the P&L
- Unlimited users
Pro
Core, plus your own Claude or ChatGPT and group roll-ups.
- Everything in Core
- Connect your own Claude or ChatGPT
- Capture and ask from a chat thread
- Group roll-ups across venues
- Custom cost bands and alerts
- Priority support